This position serves as a representative for PEERS, the Program for Excellence in Education and Research in the Sciences. PEERS is a program for ~450 freshman and sophomore life and physical sciences majors who have come to UCLA with more life challenges than other students. PEERS is a support structure that offers specialized classes, individualized counseling and exposure to undergraduate research. The PEERS SSA2 reports to the PEERS Academic Director and Assistant Director, and provides support for: PEERS admission and orientation; student enrollment and tracking; and student communication. The SSA2 helps manage course scheduling as well as coordinating logistics for events, workshops and courses. The SSA2 maintains an extensive database and website and performs some accounting functions as needed. The SSA2 is part of a supportive team that ensures students in PEERS achieve academic success.
Percentage of Time:
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100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
18
Records
Qualifications
Required/Preferred
Demonstrated skill and ability in coordinating programs, projects and activities as demonstrated by creating ideas, determining procedures or courses of action, selecting methods and implementation and prioritizing program objectives and tasks.
Required
Working knowledge of OASIS (On-line Access to the Student Information System) and UCLA Counselor Desktop.
Can be trained
Working knowledge and experience in creating, maintaining and formatting spreadsheets, databases, and producing correspondence, documents and reports utilizing word processing, spreadsheet, database and file applications, email and the Internet. Preferred experience using Microsoft Office-Word, Excel, Access, PowerPoint; FileMaker, Outlook and Internet Explorer.
Required
Working knowledge of Adobe Photoshop, Adobe Acrobat, Microsoft Publisher and Filemaker Pro.
Preferred
Understanding of privacy regulations and practices related to student records. Ability to handle and process confidential student and/or faculty information and files with professionalism and discretion.
Required
Ability to make decisions about, and compose appropriate correspondence to students, staff and faculty.
Required
Skill in working independently, with initiative and minimum direction, prioritizing assignments and completing work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines, and interruptions.
Required
Ability to develop and implement office procedures to insure effective completion of tasks.
Required
Working knowledge of the University's on-line purchasing and accounts payable system (Bruin Buy) and travel system (Express) to process payments and reimbursements.
Can be trained
Writing skills to prepare concise, logical, grammatically correct correspondence, documents and reports and editing and proofreading skills for content, grammar and tone.
Required
Ability to perform extremely detailed work in an accurate and timely manner.
Required
Skill in interacting effectively with persons from various social, cultural, economic, and educational backgrounds.
Required
Skill in interacting professionally with a variety of staff, including faculty, administrators, subordinates, and students.
Required
Demonstrated ability to work effectively as part of a team to include cooperation, flexibility and respect for ideas and work habits of others.
Required
Demonstrated skill and ability to make presentations to individuals or groups of varying size which are organized and informative, taking into account varying degrees of expertise and familiarity with program concepts and special language.
Required
Interpersonal and communication skills and ability to work with employees of all levels and areas to establish and maintain effective work relationships and to convey information concisely, accurately, and tactfully.
Required
Must be able to maintain regular schedule and on-time attendance.
Required
Must be able to work evenings and weekends for events as needed.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-27-2023
External Posting Date:
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