These positions support the Department of Film, Television & Digital Media's revenue-generating Summer Programs. All positions work directly with the Director of Summer Programs to provide programmatic and administrative support for Special Programs, including assisting with curricular planning, scheduling, marketing, academic field trips, screenings, and special events. The positions also provide faculty and TA support, guidance for all personnel on CANRA training and background checks, and tracking and implementing financial expenditures. The positions also provide instruction for special workshops and non-academic courses including safety training and professional development workshops. Incumbents maintain and track calendars of deadlines, events, and other important dates for the program; assist the Director in planning and executing events, and help the Director meet deadlines. Provides general administrative support to the Director including processing purchase orders and reimbursement requests, and interfacing with other TFT units such as the Business Office and I.T.
The positions work with the Director to disseminate policy decisions to students, staff, and other departmental constituents. They maintain regular communication with Production Facilities Management team members regarding curriculum, student matters, and use of space and resources. They assist Summer Institute students with procedures administered through the office of the Director, including online safety training and photo release forms. They maintain social media pages for the Film and Television Summer Institute.
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Percentage of Time:50%
Shift Start:
variable
Shift End:
variable
Qualifications for Position
14
Records
Qualifications
Required/Preferred
1. Ability to communicate effectively to a diverse clientele with diplomacy and command of subject matter.
Required
2. Demonstrated ability to write effectively and to the correct purpose.
Required
3. Demonstrated ability to form effective working relationships to accomplish goals and tasks and work as part of a team.
Required
4. Knowledge of graduate and undergraduate student financial support, including policy, processes and sources of funding.
Preferred
5. Demonstrated skill in the effective and appropriate use of email and software for enhancing communication.
Required
6. Knowledge of confidentiality and security procedures for student examinations and other student materials.
Preferred
7. Demonstrated skill in the use of database and spreadsheet software.
Required
8. Demonstrated skill in creating and managing paper and electronic files.
Required
9. Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload, changes in assignment, frequent interruptions or distractions, competing requirements.
Required
10. Skill in working independently and following through on unit-wide goals with minimal or no direction.
Required
11. Ability to accept equivocal circumstances and take action where answers to a problem are not readily apparent.
Required
12. Skill in writing concise, logical, grammatically correct analytical reports.
Required
13. Skill in designing, producing and maintaining policy and procedure manuals.
Required
14. Ability to work on-site (i.e. non-remote) at department discretion.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-05-2023
External Posting Date:
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