Agency : Department of Human Services
Opening Date/Time: 06/15/2023
Closing Date/Time: 06/29/2023
Salary: Anticipated Salary: $4,738 - $6,964 per month
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Job Type: Salaried Full TimeCounty: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in eligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-89-27719
Position Overview
The Office of Clinical, Administrative and Program Support (OCAPS) is seeking to hire an Administrative Assistant I to function as staff assistant for the Bureau Chief of Pharmacy and Clinical Support Services. Coordinates special projects of a complex and confidential nature involving office operations, contract status, labor relations correspondence and personnel issues. Serves as special assistant to the Bureau Chief, implementing Department of Human Services (DHS) contract process and office management. Serves as correspondence control monitor for the Bureau Chief. Serves as primary timekeeper for the Bureau. Assists the Family Medical Leave Act Coordinator for OCAPS. Receives and handles inquiries from agency staff and manufacturers.
Job Responsibilities
- Functions as staff assistant for the Bureau Chief of Pharmacy and Clinical Support Services.
Serves as special assistant to the Bureau Chief, implementing Department of Human Services (DHS) contract process and office management.
Serves as primary timekeeper for the Bureau.
Serves as correspondence control monitor for the Bureau Chief.
Assists the Family Medical Leave Act Coordinator for OCAPS.
Receives and handles inquiries from agency staff and manufacturers.
Coordinates the agenda of the Department of Human Services (DHS) Pharmacy and Therapeutics Committee and monitors implementation of actions for the Bureau Chief.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications
- Two (2) years of professional experience communicating effectively both orally and in writing and coordinating day-to-day activities that lead to greater efficiencies and effectiveness within a division or bureau.
- Two (2) years of professional experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.
- One (1) year of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
- One (1) year of professional experience developing and maintaining professional working relationships with staff, customers, vendors and public.
- One (1) year of advanced experience utilizing computer software such as Microsoft Office Suite, SharePoint, and Excel, including spreadsheets and documents.
- One (1) year of professional experience researching issues and concerns in preparation of reports and correspondence to staff, customers, public and/or internal/external stakeholder.
Conditions of Employment
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- Requires ability to meet all agency vaccine/health-related policies and guidance.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm
BPCSS
Work Location: 401 N 4th St Springfield, IL 62702
Office of Clinical Administrative and Program Support
Pharmacy and Clinical Support Services
Administration
Sangamon County
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Office & Administrative Support
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.asp
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
