About the job
· Would you like to get involved in a real start-up/scale-up adventure ?
· Do you want to start an ambitious and challenging career ?
· Have you just not met the right team to work with yet ?
In order to strengthen the actual Office Management Team and to insure a sound and stable growth for our office in Brussels, we are looking for a new Office Manager.
TALEO is a global independent management consulting group.
With offices in Luxembourg, Brussels, Paris, Amsterdam, Geneva, Zurich, Barcelona, Singapore and Lisboa, TALEO provides customers with tailored and innovative solutions. From a strategic approach to the operational implementation of projects and systems, we constantly seek to create value. What makes us special is the combination of a unique blend of industry expertise, best-in-class transformation skills and a unique working culture.
WHAT IS YOUR MISSION ?
We are looking for an enthusiastic, trusted, proactive and independant Office Manager to ensure the smooth running of the office on a day-to-day basis with a strong willing to manage the administrative part. Among other you tasks will be :
· Establish/review employee’s contracts;
· Assist HR for the “onboarding process” for consultants and back office (welcome pack) and the different administrative aspects (company car, insurances, meal vouchers, IT supplies, expenses etc.) ;
· Liaise with staff, suppliers and clients by being the reference person internally as well as with the subcontractors (fiducial, social secretariat, freelances etc.) ;
· Manage the payroll and package for employees (company car, health insurance etc.) ;
· Process the payment of payroll and expenses;
· Process mail and invoices; follow invoices payments, send and track reminders
· Being a support in organizing company’s events (drinks, conferences, training, etc.) ;
· Plan and coordinate administrative procedures and systems, and devise ways to streamline processes;
· Impulse a corporate spirit by being available to employees and address requests of different types ; Be kind, helpful and with a willing to help each other.
· Assist the HR organization by keeping personnel records up to date;
· Handle various ad-hoc tasks related to the company’s life like community management, reservations or replenishment orders (office equipment and furniture, fruit basket, etc.).
· Assist Managing Partner when needed.
More than a diploma or an extensive experience, it’s your state of mind which will allow you to reach your potential and meet the target with Taleo !
WHAT WE EXPECT FROM YOU?
· Speak both English and French fluently
· Have a positive and trusted attitude;
· Be ready for any new challenge with a pro-active attitude
· Show fast learning capabilities.
· Be proficient in both written & oral communication ;
· Be curious, dynamic, flexible, organized & rigorous;
· Have very good organization skills: able to manage different projects at the same time;
· Be an example to underline the collective rules and processes;
· Play the role of Happiness Officer: manage the well-being at work and establish a positive environment.
· More importantly being mature and an iron hand in a velvet glove.
WHY SHOULD YOU JOIN US ?
· You will be part of a talented and dynamic team ;
· You will learn a lot by working with different Office Manager of Taleo developing a complete and international state of mind ;
· You will be able to benefit from career advancement and have the possibility to develop international and long-lasting work relationships.
If you are a talented person with a strong “can-do” attitude and team spirit, do not hesitate to apply and have fun with us !
REQUIRED SKILLS :
Multi-tasking
Organized
Result-Oriented
Pro active
Team Player
Communication
Customer Service
French and English Mandatory
Pack Office
Project Management
Type d'emploi : Temps plein, CDI
Salaire : 2.100,00€ à 2.600,00€ par mois
Avantages :
- Aide au développement professionnel
- Assurance groupe
- Assurance hospitalisation
- Carte essence
- Chèques repas
- Éco-chèques
- Formation continue
- Formation linguistique offerte
- GSM de fonction
- Jours de congés supplémentaires
- Ordinateur de fonction
- Programme de bien-être
- Travail à domicile
- Voiture de société
Programmation :
- Lun-Ven
- Travail de jour
Types de primes et de gratifications :
- 13ème mois
- Pécule de vacances
- Primes
Lieu du poste : Télétravail hybride (1050 Brussels)
.