Office Manager [Belgium]

 

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About the job

·      Would you like to get involved in a real start-up/scale-up adventure ?

·      Do you want to start an ambitious and challenging career ?

·      Have you just not met the right team to work with yet ?

In order to strengthen the actual Office Management Team and to insure a sound and stable growth for our office in Brussels, we are looking for a new Office Manager.

TALEO is a global independent management consulting group.

With offices in Luxembourg, Brussels, Paris, Amsterdam, Geneva, Zurich, Barcelona, Singapore and Lisboa, TALEO provides customers with tailored and innovative solutions. From a strategic approach to the operational implementation of projects and systems, we constantly seek to create value. What makes us special is the combination of a unique blend of industry expertise, best-in-class transformation skills and a unique working culture.

WHAT IS YOUR MISSION ?

We are looking for an enthusiastic, trusted, proactive and independant Office Manager to ensure the smooth running of the office on a day-to-day basis with a strong willing to manage the administrative part. Among other you tasks will be :

·      Establish/review employee’s contracts;

·      Assist HR for the “onboarding process” for consultants and back office (welcome pack) and the different administrative aspects (company car, insurances, meal vouchers, IT supplies, expenses etc.) ;

·      Liaise with staff, suppliers and clients by being the reference person internally as well as with the subcontractors (fiducial, social secretariat, freelances etc.) ;

·      Manage the payroll and package for employees (company car, health insurance etc.) ;

·      Process the payment of payroll and expenses;

·      Process mail and invoices; follow invoices payments, send and track reminders

·      Being a support in organizing company’s events (drinks, conferences, training, etc.) ;

·      Plan and coordinate administrative procedures and systems, and devise ways to streamline processes;

·      Impulse a corporate spirit by being available to employees and address requests of different types ; Be kind, helpful and with a willing to help each other.

·      Assist the HR organization by keeping personnel records up to date;

·      Handle various ad-hoc tasks related to the company’s life like community management, reservations or replenishment orders (office equipment and furniture, fruit basket, etc.).

·      Assist Managing Partner when needed.

More than a diploma or an extensive experience, it’s your state of mind which will allow you to reach your potential and meet the target with Taleo !

WHAT WE EXPECT FROM YOU?

·      Speak both English and French fluently

·      Have a positive and trusted attitude;

·      Be ready for any new challenge with a pro-active attitude

·      Show fast learning capabilities.

·      Be proficient in both written & oral communication ;

·      Be curious, dynamic, flexible, organized & rigorous;

·      Have very good organization skills: able to manage different projects at the same time;

·      Be an example to underline the collective rules and processes;

·      Play the role of Happiness Officer: manage the well-being at work and establish a positive environment.

· More importantly being mature and an iron hand in a velvet glove.

WHY SHOULD YOU JOIN US ?

·      You will be part of a talented and dynamic team ;

·      You will learn a lot by working with different Office Manager of Taleo developing a complete and international state of mind ;

·      You will be able to benefit from career advancement and have the possibility to develop international and long-lasting work relationships.

If you are a talented person with a strong “can-do” attitude and team spirit, do not hesitate to apply and have fun with us !

REQUIRED SKILLS :

Multi-tasking

Organized

Result-Oriented

Pro active

Team Player

Communication

Customer Service

French and English Mandatory

Pack Office

Project Management

Type d'emploi : Temps plein, CDI

Salaire : 2.100,00€ à 2.600,00€ par mois

Avantages :

• Aide au développement professionnel
• Assurance groupe
• Assurance hospitalisation
• Carte essence
• Chèques repas
• Éco-chèques
• Formation continue
• Formation linguistique offerte
• GSM de fonction
• Jours de congés supplémentaires
• Ordinateur de fonction
• Programme de bien-être
• Travail à domicile
• Voiture de société

Programmation :

• Lun-Ven
• Travail de jour

Types de primes et de gratifications :

• 13ème mois
• Pécule de vacances
• Primes

Lieu du poste : Télétravail hybride (1050 Brussels)

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