We are a quickly growing young company that requires a full-time, remote HR Generalist / HR Manager!
We have a cleaning business with government clients. This requires strict compliance with HR policies, timely reporting of new hires and with certifying the payroll reports meet minimum wage, while at the same time adaptability as our various simultaneous contracts cause our field service workers to operate in multi-states 24/7. Although we work with the government and employ field workers, we pride ourselves in being an innovative and tech savvy company. We utilize software for time tracking and for processing payroll but there are some approvals and manual reporting that must be done by a professional.
Must be able to work on Eastern Time Zone (New York) and at least 40 hours a week through time tracking software. This is for immediate hire. Ideally, you have experience with New York labor law and Florida labor law, and can speak/read spanish.
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Primary responsibilities:
1. Interviewing and verifying applicants are the right person for the job, and onboard new employees into our human resource system due to high turnover
2. Unemployment claim protests, documentation, appeals
3. Health Benefit compliance, payroll deductions, termination, audit invoices
4. Handling employee questions, even those who are upset or angry
5. Handbook & New Policies
6. Oversee Terminations & Procedures
7. Job Descriptions - Establish defined criteria for the position (core values, skills, recent work history, remote technical capabilities)
8. Creates orientation slides / scripts and training for each project
9. Ensures onboarding requirements per each employee for particular project are tracked and done
10. Perform Quarterly reviews
11. Vetting / Employer Reference Checks for remote and manager candidates
12. Perform updates of procedures and documentation as things change
13. Onboarding new employees into our human resource system due to high turnover
14. Making sure new employees have filled out their profiles and required forms correctly and completely in their online application. Some government forms are not able to be completed by our employees on their phones so sometimes we have to find alternative ways to have them sign documents.
15. Schedules, administers, and documents compliance with mandatory and non-mandatory orientation, training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications, and even help roll out a workforce career program to help our cleaners gain managerial skills.
16. File new hire reports with the government within the required timeline.
20. keeping record of and managing any internal disciplinary report
21. Verify I-9 (virtually with our field manager)
21. Setting up, enrolling and managing benefits administration in NY (and Florida)
22. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff, and otherwise assist with miscellaneous personnel records or employee questions.
23. Prevent and assist with other labor compliance issues as may arise, including updating handbooks, orientation materials and other documents.
24. Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
25. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
26. Review and approve timesheets based upon the field supervisors internal timesheets
27. Run weekly payroll each week in our online system (by make sure the hours and pay rate from our time tracking software have been correctly imported in the payroll processing software in order for our weekly payroll processing, and inquire if there is something unusual compared to the prior week (e.g. someone usually works 20 hours but this week shows 35).
28. Performs routine tasks required to administer and execute human resource program, including ways to evaluate productivity, catch and prevent timesheet stealing, and ensure honesty and accountability of all employees.
Expertise and Skills:
- Human Resource
- Certified Payroll
- Payroll Accounting / Processing
- Personnel Records
HR Administration
Benefits Administration
- Employee communications and management
- Personnel Evaluations
You must be tech-savvy, resourceful, proactive, honest, communicative, efficient, proficient with Excel files, attentive to details, a good multi-tasker and calm under pressure, know basic Macbook system operations, Dropbox, converting files to PDFs, be comfortable with quickly learning new time tracking and payroll software and staying abreast of New York and Florida law.
Language:
English (required)
Bilingual (highly preferred)
Terms:
Pay is dependent on experience
Fully Remote
Full-time (40 hours a week)
Health insurance, vacation, PTO
Company macbook
Immediate Hiring
